The snow’s almost fully melted in Saskatoon and spring has finally sprung— or at least we can all feel that it’s spring more and more each day. Outdoor events are a must for the next two seasons that we’re having and we need to make the most out of them! Tents will definitely play a big role in keeping most of our events going as it serves as our protection from the elements. It’s what bridges your special event’s space to the landscape and weather!
We’ve highlighted the importance of tents and the factors that you must consider in our previous entries (Part 1 and Part 2). In this entry we’d like to focus on the other factors you might want to take into consideration when planning for an outdoor special event this spring and summer!
One of the most important, if not the most important consideration when having a tented special event is having an external power source or generators to provide electricity for the event space. This is especially important for weddings or any special event for that matter which require lighting for decor and a sound system. Power will also be instrumental for heating should your event be held in the evenings during the early stages of spring and summer where it does get a little chilly and even air conditioning or fans when your special event is held in the middle of a hot summer day.
You should also consider portable washrooms or trailers. If you’re setting up your tent event having portable washrooms on site is a necessity. Sure, there may be establishments or buildings that may be close by for your guests to use as washrooms but not all of them will be as accommodating as you’d like them to be. Having mobile washrooms becomes even more important if you’re holding your special event at a remote location. Some portable sinks will come in handy too at your tented event for sanitary purposes.
Lastly, if you’re holding a special event under a tent, much like any other event, you’re most likely to have food and beverages for your function. Keeping your food warm and your beverages (and even other food items) chilled is important too. You may want to consider getting warming ovens, freezers or fridges on site for the purposes of warming and chilling your food and beverages.